Open call deadlines
INNOGLY has an open call for STSMs. This means that you can submit your application at any time you desire. Twice a year we will collect the applications received by those dates, evaluate and award STSMs based on the available budget. Deadlines for the Grant Period 1 (GP1) are next:
- 20 August 2019
- 20 November 2019
- 15 February 2020
Currently, the annual budget within the GP1 allows funding approximately 10 STSMs, depending on the requested amount of funding. Conditions for submitting a proposal are explained further ahead on this page and follow the general rules defined in the COST Vademecum. Goals and criteria for the STSMs might be adjusted from year to year as the work of INNOGLY continues and will be refreshed here on the INNOGLY website.
Duration and eligible expenses
Duration: minimum of 5 days, middle-term visits over 3 weeks are encouraged
Financial support: is a contribution to the overall expenses incurred during the STSM and does not necessarily cover all associated expenses. Financial support is limited to cover travel, accommodation and meal expenses and is paid in the form of a fixed grant after the mission completion and submission of the scientific report. In order to allow as many STSMs as possible, we have implemented a Daily Allowances list that defines maximum daily allowance according to the EU Country Coefficient.
The following funding conditions apply:
- 1. Up to a maximum of EUR 3500 in total can be awarded to each successful STSM applicant.
- 2. Up to a maximum of EUR 160 per day can be granted for accommodation and meal expenses.
- 3. Up to a maximum of EUR 300 can be awarded for travel expenses.
- 4. STSM activities must occur within the dates specified in a given call.
Who can apply?
STSMs are open to applicants affiliated to institutions in countries participating in the INNOGLY Action. STSMs must be performed between COST countries – researchers cannot apply for an STSM within their own country.
STSM applicant must be engaged in an official research programme as a PhD Student or postdoctoral fellow or can be employed by, or affiliated to, an institution, organisation or legal entity, which has within its remit a clear association with performing research. The institutions/organisation or legal entity where applicants pursue their main strand of research are considered as Home Institutions. The Host Institution is the institution/organisation that will host the successful applicant.
Priority will be given to Early Career Investigators (ECI) (maximum 8 years since obtaining their PhD at the time of application) and PhD students working on INNOGLY-defined topics within working groups.
Particular consideration will also be given to candidates moving from/to COST Inclusiveness Target Countries (ITCs), which include Bosnia-Herzegovina, Bulgaria, Cyprus, Czech Republic, Estonia, Croatia, Hungary, Lithuania, Latvia, Luxembourg, Malta, Montenegro, Poland, Portugal, Romania, Slovenia, Slovakia, the Republic of North Macedonia, Republic of Serbia and Turkey.
International Partner Countries COST participants may host STSM researchers from European COST countries but may not apply for STSMs themselves.
Awards throughout the annual grant period will be made to support scientific excellence, and to support a variety of researchers with respect to gender equality, career stage, affiliation, and nationality.
How can you apply?
This is a short step-by-step guide to applying for an STSM within INNOGLY Action; more in-depth information can be found at the COST Vademecum. Please contact Prof. Marko Anderluh (INNOGLY STSM coordinator) at email@example.com if you have any queries.
The application process is as follows:
1. Applicants must carefully read the funding rules detailed in Section 8 of the COST Vademecum.
2. Applicants must submit an application using e-COST. If you do not already have an e-COST account, you will first need to create it which will include providing the details of the bank account where the grant will be transferred if your STSM application is approved and the STSM successfully completed.
3. Applicants must obtain a letter of invitation from the Host Institution confirming that they can undertake the STSM on the given dates should their application be approved.
4. Applicants must complete, submit and download their STSM application online using the e-COST.
5. Applicants must send their application form and the relevant supporting documents for evaluation to Prof. Marko Anderluh (INNOGLY STSM coordinator) at firstname.lastname@example.org. The supporting documents to be submitted for the evaluation are:
- Letter of invitation to the applicant from a senior researcher at the Host institution.
- The submitted STSM application form (downloadable when the online application is submitted – see above).
- A letter including an overview of the proposed activities that will be performed, a work plan for the visit, a description of the proposed contributions to the scientific objectives of the INNOGLY Action (how it fits to a specific WG), an outline of the host's scientific expertise/resources in support of the STSM. The letter should be maximum 8 pages; the font should correspond to Times New Roman size 12 pt. with single line spacing and standard margins of 2 cm.
- A letter of support from the applicant’s Home institution.
- A full CV (including a list of academic publications, if applicable).
6. The INNOGLY STSM committee organizes assessment of the STSM proposal: STSM selection team assess the proposal (see the ‘STSM evaluation’ tab) and it may seek expert but impartial advice to inform their decision. If approved, the STSM coordinator sends application and approval to Grant Holder & Action Chair for final check.
7. The Grant Holder sends the applicant a grant letter to sign and return. The STSM should not be started until this letter has been signed and returned.
8. After the STSM, the grantee submits a scientific report to the STSM Host and STSM coordinator within 30 days of completing the STSM. This must include: the purpose of the mission; description of work carried out; description of main results/outputs; plan of future collaborations with Host (if applicable); planned publications resulting from STSM (if applicable); confirmation of successful STSM by the Host.
9. STSM Coordinator and Action Chair approve the final report. The Grant Holder executes payment to STSM Applicant.
10. Specific provisions have been introduced to enable researchers from ITC participating in the COST Action to request a pre-payment of 50% of their STSM Grant when they complete the first day of their STSM. In such case, the representative of the Host institution must confirm by e-mail to the Grant Holder that the STSM applicant has officially started the mission on day 1. Only then the Grant Holder can arrange the pre-payment of 50% of the STSM grant. The remaining 50% of the grant is payable once the usual administrative requirements have been satisfied after the STSM.